Title

Senior Executive Administration

Apply before

Mar 01, 2025

City

Islamabad

Responsibilities

Summary of Job Profile:

The Senior Administration Executive is the backbone of efficient operations, ensuring a smooth-running and professional environment. This individual thrives in a fast-paced world, wearing many hats to provide comprehensive support to senior management and the entire team.

Essential Duties & Responsibilities:

• Maintain a clean, organized, and professional work environment.
• Manage office supplies and equipment inventory.
• Manage store and safekeeping of inventory and supervise the equipment's `ins and outs and movement.
• Provide comprehensive administrative support to the Line Manager (LM) and senior team members, including scheduling appointments, managing calendars, and handling travel arrangements.
• Process payments and handle other office documents as assigned by the LM.
• Implement and maintain security protocols to ensure the safety and well-being of staff and visitors.
• Manage guest relations, ensuring a professional and welcoming experience for all visitors.
• Coordinate with Head office Administration in travel arrangements for staff,
• Manage logistics for meetings, conferences, and events.
• Oversee accommodation arrangements for visiting personnel.
• Manage rental agreements for office space or equipment.
• Oversee daily office operations to ensure a smooth and efficient workflow.
• Coordinate and provide logistical support for various projects and initiatives

Requirements

Knowledge, Skills, Abilities (KSA’s) required to successfully perform the job:

• Strong organizational and time management skills.
• Excellent communication, interpersonal, and customer service skills. 
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks, work independently, and meet deadlines.
• Meticulous attention to detail and a commitment to accuracy.
• A positive and proactive attitude with a willingness to learn.

Education, Experience, Licensure, and Certification required for the position: 

• Minimum Graduate B.Com / BBA or equivalent
• Minimum 3-5 years of experience in a similar administrative role

Competencies required to successfully perform the job:     Technical Competencies                                                                Behavioral/General Competencies

1. Software Proficiency                                                                 1. Leadership & Communication

2. Building Systems & Maintenance                                              2. Problem-Solving & Decision-Making

3. Project Management                                                                3. Negotiation & Relationship Management

4. Budgeting & Finance                                                                4. Organizational Skills & Attention to Detail

5. Budgeting & Finance                                                                5. Safety & Security

Benefits

• Excellent Salary
• Fuel Allowance
• Internet Allowance
• Medical Insurance
• Annual Leaves
• Provident Fund
• EOBI
• Annual Bonus